Contract Number: 4600001799

Contract Approval Date: March 28, 2002

Contract Start Date: June 15, 2001

Contract End Date: June 30, 2005

Reporting Period: September 1 thru September 30, 2002

PROGRAM TASK DESCRIPTIONS

Planned Complete

Actual Complete

Percent Complete

Comments

TASK 1: Administration and Organization

Task 1a: Identify and appoint Coalition Coordinator

Oct, 2001

Oct, 2001

100%

Coordinator, Steve Haze started 10/1 under BOR funds

Task 1b: Create a comprehensive mailing list of landowners and other stakeholders in the watershed.

April, 2002

Apr, 2002

100%

List of 2500 landowners, 55 Stakeholder, local Government groups and 5 newspapers

Task 1c: Contact stakeholders by mail and in person to encourage participation

May,2002

May, 2002

100%

Notice to Property owners sent out via USPS on 5/6, Packages sent to Chairs of Fresno & Madera County Board of Supervisors, (55) Stakeholder interests received package via email distribution

Task 1d: Prepare and send press releases concerning the formation of the MAWC to media outlets

May, 2002

May, 2002

100%

Press Release Packages Sent to (8) reporters representing (5) newspapers - 5/6

Task 1e: Convene formative meeting

May, 2002

May, 2002

100%

Formative meeting conducted in Friant on 5/23/02 (2.5) hrs. 80 participants w/ approx. 50% property owners in proposed watershed study area

Task 1f: Form Steering Committee, sub-committees

June, 2002

Aug, 2002

100%

Steering Committee formed - 6/27. Chair & Vice Chair selected - 7/25. Assessment Sub-committee formed 7/22 - current membership (4). 1st session held 7/22. State/Federal Technical Advisory Committee formed with Current membership (6). Group determined that other Sub-committees to be formed as required - 8/22

Task 1g: Convene a minimum of 16 Steering Committee meetings

May, 2003

25%

4th Steering Committee conducted on 9/26 (2) hrs. Current Steering Committee membership (18) w/ (4) Alternates.

Task 1h: Convene a minimum of 8 Coalition meetings

June, 2003

25%

2nd Coalition meeting - Program Status and Steering Committee Organizational and Procedural Review, Mission Statement Development and Assessment Planning Review conducted by new Chair of Steering Committee - 8/22/02

Task Products

The products from this task will include: a comprehensive mailing list, press releases, agendas and minutes from 24 meetings, as well as a fully formed Steering Committee and Coalition

Task Products - Comprehensive Mailing list in excess of 2,500 developed. (12) volunteers @ (2) hrs. ea. Web site contains meeting calendar and materials. Fresno Bee reported on Steering Committee formation and selection of Officers on 8/13/02. 1st meeting minutes adopted 9/26 (August General meeting)

Success Criteria

Success will be measured by completion of each project task according to the timetable, the reporting of coalition activities in local newspapers, having a quorum present at all Steering Committee Meetings, having a minimum of 40 stakeholders participate in Coalition meetings and having those participants represent at least six different categories of stakeholders (e.g. rancher, homeowner, federal agency, sportsmen, policy maker, scientist, etc.)

Success Criteria exceeded for 1st meeting - (80) Stakeholders representing (12) categories. Steering Committee makes up (10) categories.

TASK 2: Training and Outreach

Task 2a: Conduct a total of 4 community education sessions on topics related to watershed protection, restoration, management, and monitoring

June, 2003

25%

Steering Committee adopted watershed education presentations during meetings commencing 10/24

Task 2b: Make a total of 8 informational mailings to all stakeholders including meeting schedules, agendas, minutes, report summaries, public policy issues and other information of interest regarding watersheds

June, 2003

25%

Meeting Announcements, Press releases, agendas and presentation materials mailed, emailed and posted on web-site. Meeting Minutes to be generated on-going from 8/22 session

Task 2c: Share information regarding the activities of the Millerton Area Watershed Coalition with the general public through press releases and community presentations

June, 2003

25%

Press Releases to local Media - (2) articles written by Fresno Bee - 5/6 and 8/13/02. Mountain Press (3) articles written. Presentations and Status provided to Madera County Water Oversight Committee - to Fresno County Water Advisory Committee

Task Products

The products from this task include: training materials, coalition mailing packets, and press releases.

Success Criteria

Success will be measured by attendance of at least 40 people at training sessions, their feedback, and completed evaluation forms; more informed participation in coalition meetings; and increased interest in citizen monitoring activities.

TASK 3: Assessment

Task 3a: Identification of major stressors and threats to the Millerton Area Watershed with input from a wide range of stakeholders.

June, 2002

June, 2002

100%

Input provided by Visioning workshop participants

Task 3b: Gather and review current and historical data on the watershed processes to establish, as much as possible, a baseline

July, 2002

18%

Listing of historic, current and planned assessments established. Update commenced - Potential Assessment components worksheet for sourcing, resourcing and referencing on-going. 3 planning sessions conduced to-date. Twice monthly sessions to be scheduled on-going

Task 3c: Evaluate current conditions and use patterns

Sept, 2002

18%

Information gathering on-going - Streams, Roads, Parcels, Densities, Demographics (2000 Census), Development

Task 3d: Working with partners, collect additional data especially where there are significant gaps in the database.

Jan, 2003

18%

Request for information commenced - DFG Monitoring and Assessment Program, DPR - IMAP & Landuse studies. Fresno Co. Council of Governments (COG) Data Center, Discussions related to capabilities and services with Interdisciplinary Spatial Information Systems (ISIS) Center and California Water Institute - Calif. State University, Fresno. Conferring with Fresno Co. Geologist for inforamation

Task 3e: Prepare a written assessment report to be circulated and shared by all interested parties

April, 2003

18%

2nd Assessment Team mtg on 8/13 - Review of potential Assessment components by Steering Committee on 8/22. Review of State Water Resources Control Board's NPS program for methodologies, protocols and quality assurance. - Assessment report format to CALFED to be determined

Task Products

The products from this task will include: lists and inventories of watershed conditions, summaries of research reviewed or tests conducted, and a written assessment report.

3rd Assessment Team mtg held on 9/18. Continued activities on Planning, designing and conducting assessment. Sourcing, Resource and reference availability. Tentative timeline for drafted baseline assessment - 8/30/03, (pushed out from 6/30/03)

Success Criteria

The success of this task will be measured by the completion of the assessment report by the target date, the participation in the assessment by stakeholders from at least 8 different stakeholder categories, and the ability to fill in as many data gaps as possible.

Proposal submitted to CALFED for Finegold upper watershed planning Proposition 13 grant for North Fork Community. Recommended for funding. State Water Resources Control Board to conduct workshop on recommended proposals October 3rd - Final selection by SWRCB in mid-October.

TASK 4: Collaboration

Task 4a: Compile a list of potential collaborators among watershed groups and other agencies and organizations

April, 2002

April, 2002

100%

Listing of potential collaborators established. Two Pre-program planning sessions held with agency groups

Task 4b: Maintain frequent contact with other watershed groups for the purpose of sharing ideas, strategies and data.

Nov, 2003

40%

On-going participation with Central Sierra Watershed Committee and Water Advisory Committees for Madera & Fresno Counties. Attendence at Coarsegold and Sierra RCD's. Participation as Stakeholder for Friant Storage Investigation program under USBR/DWR (CALFED). Participated in Ecosystem Restoration subgroup mtg scheduled for 9/4/02. Next session scheduled for 10/18. Attended Upper Merced River Watershed Council Steering Committee mtg on 9/25

Task 4c: Maintain frequent contact with local, regional and national organizations with an interest in conservation or watershed protection and restoration.

Nov, 2003

40%

On-going attendance at monthly CALFED Watershed Advisory Committee meetings

Task Products

This will produce ready reference files with technical reports, guides and documents produced by these groups that will assist the MAWC to complete their assessment activities and learn about successful watershed management programs. It will also produce correspondence and other evidence that the MAWC has shared its data and other information with these organizations.

Website established as repository for technical publications and reports. Hyperlinks to key watershed agencies and resources. Resource Documents being collected. Technical Advisory Committee includes: USBR, USBLM, CDWR, RWQCB, CDFG, CDF, CDPR. NRCS expected to participate.

Success Criteria

The success of this task will be measured by the number of collaborators involved (10 or more) and the frequency and duration of contact.

Current Collaborators(10) (as of 9/30): Sierra RCD, Coarsegold RCD, Central Sierra Watershed Committee, North Fork Community Development Council, Yosemite-Sequoia RC&D Council, Fresno Co. Water Advisory Committee, Madera Co Water Oversight Committee, Highway 168 Fire Safe Council, ISIS Center, California State University - Fresno, Millerton Lake Area Chamber of Commerce

TASK 5: Planning

Task 5a: Develop and implement a funding plan for the continuation of the coalition.

Oct, 2003

10%

According to Staff with State Senate Agriculture and Water Committee (Senator Costa, Fresno), $5 million was included as a budget line item for the watershed program. Indeterminate as of 9/30 whether this was secured as a part of the budget's passage & signature by Governor.

Task 5b: Develop a funding and implementation plan for the creation of a comprehensive watershed management plan.

Nov, 2003

14%

Upper Finegold Watershed Assessment Proposal under Prop 13 submitted to CALFED - 6/5 based upon collaboration with Watershed and Economic and Resource entities in the North Fork geographical area. Proposal recommended for approval & to be discussed at SWRCB workshop 10/3 - final decision mid-October.

Task Products

This task will produce commitments from local agencies and organizations for the funds required to continue the operation of the Millerton Area Watershed Coalition. It will also produce at least 3 potential sources for the funds necessary to create a watershed management plan.

Sources for funding include: CALFED, USBR and Prop 40 funding.

Success Criteria

The success of this task will be measured by whether or not the community mobilizes the resources necessary to maintain the coalition. It will also be measured by the number of grantors that show some interest in funding the management plan.

TASK 6: Reporting and Presentations

Task 6a: Prepare comprehensive quarterly progress reports on all aspects of project implementation

April, 2003

25%

2nd Quarterly report submitted 10/4

Task 6b: Prepare a draft final report that summarizes all project activities and accomplishments over the two year period. Send a draft copy to CALFED for comments and observations.

May, 2003

Task 6c: Revise draft final report to include comments from CALFED and submit

June, 2003

Task 6d: Deliver final summary presentation(s) to CALFED as requested.

June, 2003

Task Products

This task will produce 8 quarterly reports, a final report, and presentation materials.

Success Criteria

The success of this task will be measured by the accuracy, completeness and timeliness of the reports and presentations. All should provide a good reflection of all project activities, accomplishments and problems.